Executive Committee

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There shall be an Executive Committee of the SADC Parliamentary, which shall be responsible for the management of the affairs of the SADC Parliamentary Forum, giving direction to the Secretariat and ensuring that the decisions of the plenary Assembly are implemented. The Executive Committee shall be answerable to the Plenary Assembly. The Executive Committee shall consist of Presiding Officers and other representatives elected by the Plenary Assembly and whose number shall correspond to the membership of the Forum

The Executive Committee is constituted by six Speakers of national member parliaments and seven MPs elected by the Plenary Assembly every two years and the Secretary General serves as the Chief Executive of the SADC Parliamentary Forum and coordinates programmes of the Forum.

The Executive Committee shall:

(1) be responsible for the overall management and conduct of the Forum business;

(2) prepare the agenda of the Plenary Assembly Session;

(3) present to the Plenary Assembly for approval, the annual budget of the Forum;

(4) table the annual audited accounts before the Plenary Assembly;

(5) present to the Plenary Assembly the annual implementation plan of the activities of the Forum;

(6) table reports and other submissions as the Plenary Assembly may direct;

(7) submit to the Plenary Assembly for approval any amendments to the Constitution in line with Article 29 and Rules of Procedure pursuant to Rule 51;

(8) recommend to the Plenary Assembly any review of the membership annual mandatory contributions;

(9) appoint, on such terms and conditions as it may determine, staff necessary for the performance of the functions of the Forum;

(10) ensure that in the appointment of staff to the Forum, the gender and geographic representation are adequately addressed; and

(11) without prejudice to the powers of the Plenary Assembly, take binding decisions in between meetings of the Plenary Assembly.

The Sub-Committees

  • The Sub-Committees of the Executive Committee shall include the following:

(a) Parliamentary Business Sub-Committee;

(b) Legal Sub-Committee;

(c) Finance Sub-Committee; and

(d) Human Resources and Capacity Development Sub-Committee.

  • The Executive Committee may establish any other Sub-Committees or Ad hoc Committees as and when necessary.
  • The Executive Committee shall, through the Office of the Secretary General, convene the first meeting of each Sub-Committee at which meeting a Chairperson and Vice- Chairperson shall be elected.

Parliamentary Business Sub-Committee

  • The Parliamentary Business Sub-Committee shall comprise the following:

(a) President;

(b) Vice- President;

(c) Plenary Assembly Session Host Speaker;

(d) Treasurer;

(e) Chairperson of the RWPC as ex-officio; and

(f) Secretary General as Secretary of the Committee

  • The functions of the Parliamentary Business Sub-Committee shall include the following:

(a) formulate, develop and make recommendations to the Executive Committee concerning the business of the Plenary Assembly;

(b) be responsible for managing the conduct of Parliamentary business of the Plenary Assembly;

(c) be responsible for determining the calendar of the Plenary Assembly;

(d) be responsible for the planning of Standing Committee meetings;

(e) monitoring implementation of decisions of the Executive Committee; and

(f) execute any other function or duty assigned to it by the Executive Committee.

  • The meetings of the Parliamentary Business Sub-Committee shall be convened by the President.
  • The quorum of the Parliamentary Business Sub-Committee shall be a simple majority of its members.
  • In the event that a quorum has not been met, the President shall co-opt other member/s of the Executive Committee to sit on the Sub-Committee on an interim basis, for the purposes of transacting business.
  • Decisions of the Committee shall be by consensus and in the event of failure to reach consensus, then such decisions must be referred to the Executive Committee.

Legal Sub-Committee

  • The Executive Committee shall from time to time determine the composition of the Legal Sub-Committee, a majority of whom shall, where possible, be members with knowledge in legal matters.
  • The functions of the Legal Sub-Committee shall include the following:

(a) to advise the Executive Committee on constitutional, legal and procedural matters relating to the operations and functions of the Forum;

(b) to scrutinise and report to the Executive Committee on the credentials of Representatives of Member Parliaments attending Plenary Assembly meetings; and

(c) to attend to any other legal matter referred to it by the Executive Committee or the Plenary Assembly.

  • The quorum of the Legal Sub-Committee shall be a simple majority of its Members.
  • In the event that a quorum has not been established, the President shall co-opt other Member/s of the Executive Committee to sit on the Sub-Committee on an interim basis, for the purpose of transacting business.
  • Decisions shall be by consensus and in the event of failure to reach consensus, then such decisions must be referred to the Executive Committee.
  • The Legal Sub-Committee shall be serviced by a staff member of the SADC PF Secretariat appointed by the Secretary General.

Finance Sub-Committee

  • The Finance Sub-Committee shall consist of the Treasurer who shall be the Chairperson, and other members as may be elected by the Executive Committee.
  • The Sub-Committee shall advise the Executive Committee on financial matters of the Forum.
  • The quorum of the Finance Sub-Committee shall be a majority of its members.
  • In the event that a quorum has not been met, the President shall co-opt other member/s of the Executive Committee to sit on the Sub-Committee on an interim basis, for the purpose of transacting business.
  • Decisions shall be by consensus and in the event of failure to reach consensus, then such decisions must be referred to the Executive Committee.
  • The Committee shall be serviced by a staff member of the SADC PF Secretariat appointed by the Secretary General.

Human Resources and Capacity Development Sub-Committee

  • The Human Resources and Capacity Development Sub-Committee shall consist of the Vice-President of the Forum, who shall be the Chairperson of the Sub-Committee, the Treasurer and other members as may be elected by the Executive Committee.
  • The Sub-Committee shall have the following functions:

(a) consider recommendations from the Secretary General pertaining to appointment of staff;

(b) make recommendations to the Executive Committee on the terms and conditions of service for staff of the Forum;

(c) consider matters of probation and termination of service of staff and make recommendations to the Executive Committee;

(d) consider reports of the Parliamentary Capacity Development (PCD) Steering Committee;

(e) make recommendations to the Executive Committee on the Forum’s parliamentary capacity development issues and priorities; and

(f) attend to any other issues referred to it by the Executive Committee.

  • The quorum of the Human Resources and Capacity Development Sub-Committee shall be a simple majority of its members.
  • In the event that a quorum has not been met, the President shall co-opt other member/s of the Executive Committee to sit on the Sub-Committee on an interim basis, for the purpose of transacting business.
  • Decisions shall be by consensus and in the event of failure to reach consensus, then such decisions must be referred to the Executive Committee.
  • The Committee shall be serviced by a staff member of the SADC PF Secretariat appointed by the Secretary General.

The Treasurer

  • The Executive Committee shall, pursuant to Article 12 (5) of the Constitution, designate one of its Members as Treasurer.
  • The Treasurer shall:

(a) report to the Executive Committee in respect of the management of the finances of the Forum; and

(b) be the Chairperson of the Finance Sub-Committee of the Executive Committee in line with Article 12 (3) (c) of the Constitution.

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