In a report on the state of preparedness, Speaker Mudenda expressed confidence that all logistical, security, administrative, and hospitality arrangements were firmly in place to ensure the successful hosting of the event at Elephant Hills Hotel.
He said that Zimbabwe was deeply honoured to host the event on a rotational basis, adding that the country views this as a reaffirmation of its steadfast commitment to regional integration and solidarity.
“The Parliament of Zimbabwe, working in close collaboration with various Government Ministries, Departments, and Agencies, has meticulously planned to deliver a seamless and prestigious Plenary Assembly,” the Speaker noted.
The plenary will adopt a hybrid format to enable full participation, including from delegates unable to travel. A robust ICT infrastructure has been put in place, backed by a resolute technical support team to ensure uninterrupted remote engagement.
The President of Zimbabwe, His Excellency Dr. Emmerson Dambudzo Mnangagwa, is expected to officially open the plenary.
Delegates from SADC countries will benefit from visa-free entry in accordance with regional integration protocols, and special arrangements have been made for visa-on-arrival for others. Delegates have been strongly encouraged to fly directly to Victoria Falls International Airport, where expedited clearance measures are in place.
Comprehensive healthcare arrangements, including on-site first aid stations, partnerships with local hospitals, and ambulance services, have been finalised. Delegates have been urged to travel with sufficient personal medication and to ensure they possess international health insurance.
Security arrangements are multi-layered and are being coordinated by the Zimbabwe Republic Police (ZRP) in conjunction with Parliament’s own security apparatus.
Beyond the formal sessions, a series of official functions have been planned, including a welcome cocktail, networking reception, and a farewell dinner at the Boma. Delegates will also enjoy guided excursions showcasing Zimbabwe’s natural heritage, including the majestic Victoria Falls and nearby Hwange National Park.
Accredited journalists are set to provide coverage of the proceedings, supported by live broadcasts and real-time digital updates. The Parliament of Zimbabwe has made adequate provision for media access, ICT resources, and conference materials to ensure smooth dissemination of information, according to the Speaker.
The Speaker stressed that Zimbabwe was leaving no stone unturned to ensure a world-class event.
“Zimbabwe stands fully prepared and eager to welcome all delegates to Victoria Falls City for what promises to be an intellectually enriching, productive, and memorable Assembly. The 57th Plenary Assembly will not only deepen our collective reflection on Artificial Intelligence but will also reinforce our unity as a region committed to innovation, efficiency, and democratic development,” the Speaker affirmed.
The Secretary General of the SADC PF, Ms Boemo Sekgoma, revealed on Friday that all save two of the 15 Member Parliaments of the SADC PF had confirmed their participation, reflecting strong regional interest in the evolving discourse on the integration of Artificial Intelligence into parliamentary processes. The SG said the United Republic of Tanzania and Mauritius sent apologies.
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