DAY 0: 25TH AUGUST 2023 (Arrival of Participants)
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DAY 1: 26TH AUGUST 2023
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TIME | EVENT |
9h00 - 09h10 | Registration of Participants and settling in
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9h10 – 09h30 | Adoption of draft Agenda as follows:
1) Credentials of Delegates and Apologies – Rule 20B(1) of the Rules of Procedure
2) Approval of draft Agenda
3) Welcome Address by Chairperson of Committee of Clerks/Secretaries General- Ms Nenelwa J. Mwihambi- Clerk of the National Assembly of Tanzania.
4) Consideration and approval of Minutes of previous meeting of the Committee
5) Consideration of Matters arising:
5.1 Stocktaking of main features of Narrative Annual Report for SRHR Project (2022-2023) and consideration of new Proposal for period 2023-2026; 5.2 Consideration of the GIZ Proposal on parliamentary capacity development 5.3 Consideration of financial update of the Forum 5.4 Consideration of Risk Management Framework of the SADC-PF 5.5 Consideration of areas for new Strategic Plan of the SADC-PF (2024-2028) 5.6 Consideration of hosting of the ICT Hub (SAHUB) 5.7 Consideration of a proposed calendar of activities 5.8 Any Other Business
6) Closing remarks and Vote of thanks by Chairperson
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09h30-10h15 | Item 1: Stocktaking of main features of last Narrative Annual Report (2022-2023), reporting information and lessons learned
Presentation by M& E Consultant on:
1) Essential features of Narrative Annual Report 2022/23 (Year 4); 2) Challenges encountered in reporting; 3) Possible redress measures to streamline reporting; 4) Information required for final narrative report for period 2019 to 2023 due by 30th November 2023; 5) Setting out work arrangements to collect all project information before the 30th November 2023. By Ms Pamela Nyika, M & E Consultant
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10h15-10h30 | TEA BREAK AND NETWORKING
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10h30 – 12h30 | Item 1 Ctd: Consideration of essential features of next SRHR Project Proposal (2023-2026)
By: Ms. Boemo Sekgoma - Secretary General
· Discussions on SRHR project onboarding roadmap for period 2023-2026 to be facilitated by SADC-PF Representative (ie. Timeframe for signature of project agreements, recruitment of SRHR Researchers, implementation of orientation session etc).
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12h30 – 13h30 | LUNCH AND HEALTH BREAK
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13h30 – 14h00 | Item 2: Consideration of the GIZ Proposal for parliamentary capacity development
By Mr Sheuneni Kurasha- Manager DGHR
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14h00 – 14h30 | Item 3: Consideration of Financial update of the Forum
By Mrs Yapoka Mungandi- Director Finance Human Resources and Cooperate Services.
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14h30 - 14h45 | TEA BREAK
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14h45 – 15h30 | Item 4: Consideration of Risk Management framework of the SADC-PF
· Challenges and measures for improvement
By Mrs Clare Musonda- Director, Corporate Governance, SADC-PF
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15h30 – 16h15 | Input by Clerks/Secretaries General on the Risk Matrix of the Forum
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Ending remarks to close Day 1 by Chairperson
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DAY 2: 27TH AUGUST 2023
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TIME | EVENT
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9h00 - 09h10 | Registration of Participants and settling in
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9h10 – 10h15 | Item 5: Consideration of features in the next Strategic Plan of the SADC-PF (2024-2028)
· Essential features to be captured in the Strategic Plan · Costing of programmes and evaluation · Facilitation to be made by the Consultant appointed for the preparation of the Strategic Plan
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10h15 - 10h30 | TEA BREAK AND NETWORKING
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10h30 - 12h00 | Item 5 (Continued)
Clerks/Secretaries General will have an opportunity to brainstorm and give their input to the Consultant on the main features of the Strategic Plan
Moderator: SADC-PF Representative
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12H00 – 13H00 | LUNCH BREAK
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13h00 – 14h30 | Item 6: Consideration of hosting of the ICT Hub (SAHUB)
The Committee will take cognisance of the Concept Note submitted by SAHUB and of the guidance of the Executive Committee on the matter
· By SADC-PF Representative
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14H30 – 14H45 | TEA BREAK
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14h45 – 15h30 | Item 7: Consideration of a proposed calendar of activities
The Committee will work on a proposed calendar of activities to implement the resolutions of the meeting
· By SADC-PF Representative
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15h30 – 16h00 | Item 8: Any Other Business
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16h00 – 16h15 | Wrapping up and Vote of thanks by Chairperson - Ms Nenelwa J. Mwihambi- Clerk of the National Assembly of Tanzania
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16h15 |
END OF MEETING |
DAY 3: 28TH AUGUST 2023
DEPARTURE OF PARTICIPANTS
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